Monthly bookkeeping
Every transaction categorized and every account reconciled, every month.
- Bank, credit card & loan reconciliations
- Receipt and bill matching
- Clean, consistent chart of accounts
Bookkeeping for small businesses · Long Island, NY
Clean books.
Clear numbers.
Steady margins.
Monthly bookkeeping for Long Island small businesses. Your accounts reconciled, your reports on time, and your numbers explained in plain English, so you always know where you stand.
- Fixed monthly pricing
- Books closed by the 15th
- QuickBooks & Xero certified
Monthly close
September 2026
Revenue
$84,300
▲ 6.2% vs. Aug
Net margin
18.4%
▲ 1.1 pts
Net income, last 12 months+22% YoY
- All 6 accounts reconciled
- NYS sales tax accrued
- Reports delivered to owner
Serving every town in Suffolk County
- Babylon
- Huntington
- Islip
- Smithtown
- Brookhaven
- Riverhead
- Southold
- Shelter Island
- Southampton
- East Hampton
Services
Everything your books need, handled every month.
From the day-to-day transactions to the year-end package for your tax preparer, the work gets done accurately and on schedule.
Financial statements
Reports you can actually read, delivered on the same date every month.
- Profit & loss and balance sheet
- Month-over-month comparisons
- Plain-English summary of what changed
Catch-up & cleanup
Months or years behind? Your books get rebuilt and brought current.
- Missing months reconstructed
- Miscategorized entries corrected
- Fixed quote before any work begins
Payroll & 1099 support
Payroll recorded correctly and contractors tracked all year long.
- Payroll journal entries from your provider
- Contractor tracking & W-9 collection
- 1099-NEC preparation at year-end
NYS sales tax
Taxable sales tracked and returns filed on time, every period.
- Quarterly or annual NYS returns
- Suffolk County rate applied correctly
- Liability reconciled to your books
Tax-ready year-end
A clean, complete package handed to your tax preparer on time.
- Year-end adjusting entries
- Supporting schedules & statements
- Direct coordination with your preparer
Certified in
QuickBooks Online
Xero
and connects with
GustoADPSquareShopifyStripe
Who I work with
Built for the businesses that keep Long Island running.
Every industry has its own rhythm: seasonal swings out east, job costing for contractors, sales tax for retailers. Your books should reflect how your business actually works.
Talk about your businessContractors & trades
Job costing, retainage and subcontractor 1099s.
Restaurants & cafés
Daily sales, tips and food-cost tracking.
Retail & e-commerce
Inventory, sales tax and platform payouts.
Professional practices
Law, medical, design and consulting firms.
Salons & wellness
Booth rent, product sales and staff payroll.
Real estate & rentals
Property-level income, expenses and statements.
How it works
From shoebox to steady in four steps.
A simple, predictable process, so you know what happens next and when.
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1
30 minutes
Free consultation
We talk through your business, your current books and what you need. No pressure, no jargon.
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2
Within 2 business days
Fixed-price proposal
A clear scope and one monthly price. You'll know exactly what's included before anything starts.
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3
Weeks 1–2
Onboarding & cleanup
Your accounts are connected securely, your history is reviewed, and anything off gets fixed.
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4
Every month
Monthly close
Books closed and reports delivered by the 15th, with time to talk through what the numbers mean.
Your monthly close package
What lands in your inbox every month.
By the 15th, last month's books are closed and your reports are delivered. Consistent, on time, every time.
- Reconciled accountsEvery bank, card and loan account tied out to the statement.
- Profit & lossRevenue, costs and margin compared to last month and last year.
- Balance sheetWhat you own, what you owe and what's left over.
- Plain-English summaryA short note on what changed and what to keep an eye on.
- One questions listAnything I need from you, in one place. No scattered emails.
- Liability checkSales tax and payroll balances reviewed so nothing surprises you.
Pricing
Simple monthly plans. No hourly surprises.
Pick a starting point. Your fixed price is confirmed after a free consultation, based on your actual volume.
Essentials
For sole proprietors and new businesses with simple books.
from$250/month
- Up to 2 bank or card accounts
- Up to 100 transactions a month
- Monthly categorization & reconciliation
- P&L and balance sheet
- Tax-ready year-end package
- Email support
Growth
For established businesses with staff, sales tax or more volume.
from$450/month
- Up to 5 bank or card accounts
- Up to 300 transactions a month
- Everything in Essentials
- Payroll entries & 1099 preparation
- NYS sales tax filing
- Quarterly review call
Complete
For growing businesses that want a part-time finance partner.
from$750/month
- Up to 10 bank or card accounts
- Up to 600 transactions a month
- Everything in Growth
- Bill pay & invoicing support
- Monthly review call & KPI dashboard
- 13-week cash flow forecast
Behind on your books?
Catch-up and cleanup work is quoted per month of history after a free review. Get current, then stay current.
Prices are starting points and may change with volume and complexity. Every engagement starts with a free consultation and a fixed quote.
About
Hi, I'm Charles.
I'm a Long Island accountant with a B.A. in Accounting from Queens College and a background in nonprofit accounting: accounts receivable, billing and the detail-heavy month-end work where accuracy isn't optional.
I started Steady Margins Accounting to bring that same care to small business owners. When you work with Steady Margins, you work with me. The person who reconciles your accounts is the same person who answers your email, explains your reports and hands a clean year-end package to your tax preparer.
- B.A., AccountingQueens College
- QuickBooks CertifiedIntuit, Level 2
- Xero CertifiedXero
Direct access
One accountant who knows your business. No hand-offs, no ticket queues.
Upfront pricing
A fixed monthly fee agreed before work begins.
Plain English
Reports that explain what happened, not just what the numbers are.
Secure & paperless
Bank feeds, encrypted file sharing and cloud software.
FAQ
Good questions, straight answers.
Don't see yours here? Send it over. You'll get a real answer from me, not a sales pitch.
Ask a questionDo you only work with businesses in Suffolk County?
Suffolk County is home base, and I'm glad to meet in person across Long Island. Because the work runs on secure cloud software, I can also support businesses elsewhere in New York over video.
What accounting software do you use?
I'm certified in both QuickBooks Online and Xero, and most clients use one of the two. If you're on something else, or still on spreadsheets, we'll figure out the best fit during your consultation, and I can set up or migrate your books if a switch makes sense.
I'm months (or years) behind. Is that a problem?
Not at all. It's one of the most common reasons owners reach out. Catch-up work is quoted up front after a free review of where things stand. Once you're current, we move to a simple monthly routine.
Do you prepare tax returns?
No. My focus is accurate, tax-ready books. At year-end you'll get a clean package with financial statements, adjusting entries, a 1099 summary and supporting schedules, and I'll coordinate directly with your tax preparer so filing goes smoothly.
How do I get you my documents?
Bank and credit card feeds connect directly to your accounting software, so most transactions arrive automatically. Receipts and statements can be uploaded through secure file sharing or snapped with your phone.
Is there a long-term contract?
No. Monthly services are month-to-month, and you can pause or cancel with 30 days' notice.
Get in touch
Let's get your books steady.
Book a free 30-minute consultation. We'll look at where your books stand today and what it would take to keep them clean every month.
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Based inLong Island, New York
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MeetingsVideo call or in person on Long Island
No cost and no obligation. You'll leave the call with a clear picture of your books and a fixed quote if we're a good fit.
Thanks!
Your request is in. I'll reply within one business day to set up a time to talk.
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